17 Best Project Management Tools for Small Businesses

Are you a freelancer or do you have a small business and are you looking for a way to take your project management to the next level? 

In this article, we’ll show you 17 project management tools that can relieve you of a lot of work when planning and implementing your projects in the future.

What is project management software?

What can you actually imagine by project management software? This refers to software products that relieve you of a wide variety of project management processes. 

In essence, project management software can help you plan by creating a variety of bar charts or task lists. 

She can also help you manage your resources, such as employees, freelancers, etc. 

Project management software can also take on controlling tasks and, for example, monitor the project budget or record working hours. 

Other possible uses include document management and support for corporate communications in the form of forums, chats or video conferences.

 The right software can help you to get more transparency and overview of the project. You can optimize your personnel deployment and have your costs better under control. 

The entire work becomes more efficient and cost-effective, with the higher employee and customer satisfaction. Software for optimizing project management is a dime a dozen and in all conceivable dimensions. 

The following overview is intended to help you identify your optimal software. 

You yourself know best which functions are important to you and what budget you currently have available.

The best 17 project management tools in comparison 

Here are 17 project management tools in comparison to you. You will find out for whom each tool is best suited and what the most important functions are.

1. Zenkit

With the help of Gantt charts, you can organize complex projects using a clear schedule and tasks can be elegantly assigned to workspace members. 

You can track the course of activities within the team in real-time and compile your own informative wiki for your employees. The web version is supported by a feature-rich Android app.

Zenkit cost:

Plus: € 9.00 per user / month 

Business: € 25.00 per user/month

Enterprise: prices are available upon request

Staff: Free of charge

Free Trial: 

Personnel: permanently free of charge

Zenkit Apps:

  • Zenkit iOS app
  • Zenkit Android app
  • Zenkit Windows app
  • Zenkit Mac app

Benefits of Zenkit:

  • The perfect interaction of easy to use and many different features
  • Combines the features of Evernote and Todoist
  • Sorting and prioritizing the topics works very well

Cons of Zenkit:

  • limited storage capacity in cheapest plans

Zenkit experiences:

Capterra Rating: 4.7 / 5.0 ⭐ (209)

G2 rating: 5.0 / 5.0 ⭐ (59)

Suitable Zenkit alternatives:

Genius Project



2. Trello

Trello is a very simple tool to use for organizing and prioritizing your projects in a flexible and rewarding way. At Trello, you work very visually with boards, lists and cards. 

It is suitable for projects in your professional environment as well as for planning your next family vacation. By pinning attachments to your cards, you have all the information at a glance. 

The so-called butler will help you and automate some of your tasks, such as the calendar or due date commands.

Trello cost:

Business Class: € 9.00 per user/month 

Enterprise: € 18.76 with per user/month (with 50 users)

Free: € 0.00 per user / month

Free Trial: 

Free of charge: permanently free

Trello apps:

  • Trello iOS app
  • Trello Android app

Benefits of Trello:

  • the permanently free basic version
  • extremely easy to use
  • Additional functions can be activated individually

Cons of Trello:

  • Files larger than 10MB cannot be uploaded in the standard version
  • no trial versions for the premium variants
  • no status query for projects

Trello experiences:

Capterra Rating: 4.5 / 5.0 ⭐ (16,421)

G2 rating: 4.5 / 5.0 ⭐ (10,381)

Suitable Trello alternatives:

Activity Management System



3. Asana

Asana is a project management tool that also works with boards, lists, and schedules. Your own work and that of the team can be divided into manageable work steps. 

For each task, you can create additional sub-tasks and assign task owners. Important milestones of the project can be visualized as milestones. 

Attachments from Dropbox or Google Drive can also be attached to the tasks and discussions. The Like function is a very nice function at Asana that has a positive effect on the working atmosphere.

Asana cost:

Premium: € 10.99 per user / month 

Business: € 24.99 per user/month

Enterprise: prices are available upon request

Basic: € 0.00 per user / month

Free Trial: 

Basic: permanently free

Asana apps:

  • Asana iOS app
  • Asana Android app

Benefits of Asana:

  • very easy and intuitive to use interface
  • free version for up to 15 users
  • perfect for having an overview of projects and understanding their status

Cons of Asana:

  • relatively expensive compared to other alternatives
  • no chat options available
  • no possibility to link texts

Asana experiences:

Capterra Rating: 4.4 / 5.0 ⭐ (8,633)

G2 rating: 4.3 / 5.0 ⭐ (6,548)

Suitable Asana alternatives:

Genius Project



4. ProjectManager.com

The ProjectManager.com tool is by its own account a central interface on which teams can work together, plan and achieve great things. The first projects can be launched within just a few minutes. 

The software has large Gantt charts that help you and your team to plan and organize your projects in real-time. Simple task lists help you to complete the tasks to be done within the due date. 

The Kanban boards can be easily rearranged and structured via drag and drop.

ProjectManager.com costs:

Personnel: € 13.50 per user / month 

Team: € 18.00 per user / month

Business: € 22.50 per user/month

Free Trial: 

30 days 

ProjectManager.com Apps:

no apps available

Benefits of ProjectManager.com:

  • a great tool to organize resources for planning
  • Division of documents including a notification feature
  • Customizable project management dashboard

Cons of ProjectManager.com:

  • sometimes unsatisfactory customer service
  • not MAC compatible
  • no free version (except test phase)

ProjectManager.com experiences:

Capterra Rating: 4.1 / 5.0 ⭐ (316)

G2 Rating: 3.7 / 5.0 ⭐ (24)

Suitable ProjectManager.com alternatives:




5. Basecamp

Basecamp is a project management tool that reduces project management to the essentials. This includes collaboration, the sharing of documents, milestones and to-do lists. 

The handling is very intuitive and easy to set up. The number of users and projects can be scaled and expanded as required. A special feature is that the existing templates can be created for similar projects.

Basecamp costs:

Business: € 89.15 per user/month 

Personnel: € 0.00 per user / month

Free Trial: 

Personnel: permanently free

Basecamp Apps:

  • Basecamp iOS app
  • Basecamp Android app
  • Basecamp Windows App
  • Basecamp Mac app

Advantages of Basecamp:

  • easy coordination of team members
  • numerous useful project management features
  • customizable templates

Disadvantages of Basecamp:

  • limited possibilities to integrate other platforms and services
  • the user interface is not clear
  • few instructions and information material for familiarization with the tools

Basecamp experiences:

Capterra Rating: 4.3 / 5.0 ⭐ (11,843)

G2 Rating: 4.1 / 5.0 ⭐ (4,386)

Suitable Basecamp alternatives:


Agency In A Box

Vivify Scrum

6. Team leader

Teamleader is a project management tool that combines customer administration, project management and invoicing in a single application. With its user-friendly interface, you can manage your customers and your projects. 

Professional offers can be created, and the hours worked can be recorded. You can also use it to create and send invoices in next to no time, as well as view the current payment status. Teamleader is a real all-rounder.

Team leader costs:

GOt: € 50.00 per 2 user / month 

MOVE: € 60.00 per 2 user / month

BOOST: € 80.00 per 2 user / month

Free Trial: 

14 days

Teamleader Apps:

  • Teamleader iOS app
  • Teamleader Android App

Advantages of Teamleader:

  • intuitive application and user-friendly
  • very good support
  • The mobile app is well integrated

Disadvantages of Teamleader:

  • few possibilities for individual adaptation
  • Reporting and analytics functions could be improved
  • Proper PM software should also be used for the management of large projects

Teamleader experiences:

Capterra Rating: 4.4 / 5.0 ⭐ (23)

G2 rating: 3.2 / 5.0 ⭐ (12)

Suitable team leader alternatives:




7. Podio

At Podio, you have everything related to the job under one roof. You can attach documents, view the status and the comments. At Podio, everything works in real-time. 

Whether simple tables or dynamic maps, with Podio you can choose the view that best visualizes your work. You can create reports that will always keep you up to date. 

For example, Podio works seamlessly with Google Drive, Dropbox, Evernote or GoToMeeting. So Podio is a real team player.

Podio costs:

Basic package: € 6.48 per user / month 

Plus package: € 10.09 per user / month

Premium package: € 17.29 per user / month

Free: € 0.00 per user / month

Free Trial: 

Free of charge: permanently free of charge

Podio Apps:

Podio iOS app

Podio Android app

Benefits of Podio:

  • diverse possibilities for integration (API)
  • the very high degree of customization of the applications
  • the free version may be sufficient for smaller teams

Disadvantages of Podio:

  • complicated configuration
  • The function of assigning tasks can be optimized
  • The training period takes longer due to the variety of solutions

Podio experiences:

Capterra Rating: 4.3 / 5.0 ⭐ (261)

G2 rating: 4.0 / 5.0 ⭐ (332)

Suitable Podio alternatives:



Kivue Perform

8. Smartsheet

Smartsheet is a simple and intuitive application for your project management. With Smartsheet, you get a platform that does not require programming and is designed for teams of any size. 

Smartsheet integrates easily with most business tools and apps. The largest customers include the pharmaceutical giant Roche and Spartan, the organizer of obstacle races. In addition to the web-based application, Smartsheet also has a mobile app.

Smartsheet cost:

Single user: € 12.50 per user / month 

Business: € 22.00 per user/month

Enterprise: prices are available upon request

Premier: prices are available upon request

Free Trial: 

30 days

Smartsheet Apps:

  • Smartsheet iOS app
  • Smartsheet Android app

Smartsheet Benefits:

  • the perfect addition to Excel spreadsheets with much more functionality
  • individual adjustments can be implemented very easily
  • easy and intuitive to use

Disadvantages of Smartsheet:

  • relatively expensive solution
  • Export of reports could be optimized
  • some formatting and formula functions are better solved in Excel

Smartsheet experiences:

Capterra Rating: 4.4 / 5.0 ⭐ (1,444)

G2 rating: 4.2 / 5.0 ⭐ (1,936)

Suitable Smartsheet alternatives:

Genius Project



9. Master task

According to the company, the Meistertask tool is the most innovative solution for collaboration and task management on the web. The operation is so user-friendly and intuitive that all you have to do is log in, invite your team and start right away. 

No training is required. Dashboards and project boards help you to keep the tasks and projects clear. The MindMeister mind mapping software is integrated as a creative component. Statistics, reports and time recording should of course not be missing from Meistertask.

Master task costs:

Pro: € 8.25 per user/month 

Business: € 20.75 per user/month

Enterprise: prices available upon request

Basic: € 0.00 per user / month

Free Trial: 

Basic: permanently free

Meistertask Apps:

  • Meistertask iOS app
  • Meistertask Android app
  • Meistertask Windows App
  • Meistertask Mac app

Advantages of Meistertask:

  • user-friendly and intuitive operation
  • the modern and attractive design of the user interface
  • very good mobile app

Disadvantages of Meistertask:

  • Automation functions still need some improvement
  • Overview of all tasks is not ideal
  • Checklist functionalities could still be improved

Meistertask experiences:

Capterra Rating: 4.7 / 5.0 ⭐ (845)

G2 rating: 4.6 / 5.0 ⭐ (133)

Suitable Meistertask alternatives:


To do


10. monday.com

The project management tool monday.com is designed so that the platform adapts to your requirements. Many of the simple processes at monday.com have been automated so that your team can focus on the really exciting and creative tasks. 

The virtual work centre enables team members to work together from anywhere in the world. Integration of Google Drive, Calendar, Dropbox and many others is a matter of course.

Monday.com cost:

Basic: € 39.00 per 5 user / month 

Standard: € 49.99 per 5 user / month

Pro: € 79.00 per 5 user / month

Enterprise: prices available upon request

Free Trial: 

30 days

Monday.com Apps:

  • monday.com iOS app
  • monday.com Android app
  • monday.com Windows app
  • monday.com Mac app

Advantages of Monday.com:

  • useful tools for visualizing project data
  • very attractive and modern design
  • The customizability of the tool to your own needs

Cons of Monday.com:

  • In contrast to the online version, the desktop version sometimes causes problems
  • Performance problems due to lack of bandwidth
  • high complexity due to the multitude of different functions

Monday.com experiences:

Capterra Rating: 4.6 / 5.0 ⭐ (2,054)

G2 rating: 4.5 / 5.0 ⭐ (821)

Suitable Monday.com alternatives:

Genius Project



11. Planio

Planio says it starts where most problems begin. The project management tool is a software solution for your projects and for your customers. 

The main functions include agile and classic project management, simple file management, knowledge management and communication. 

Time recording and comprehensive customer service round off Planio’s offerings. A whole series of webinars are available to quickly familiarize customers with the functions.

Planio costs:

Platinum: € 149.00 for 45 users / month 

Diamond: € 75.00 for 20 users / month

Gold: € 39.00 for 10 users / month

Silver: € 19.00 for 5 users / month

Enterprise: from € 299.00 for 100 or more users/month

Free Trial: 

30 days

Planio Apps:

  • Planio iOS app
  • Planio Android app

Advantages of Planio:

  • user-friendly and intuitive to use
  • Webinars to become familiar with functions
  • Milestone tracking to keep track of the progress of projects

Disadvantages of Planio:

  • User interface looks a little outdated
  • complicated subscription models
  • Limit on the number of projects

Planio experiences:

Capterra Rating: 4.6 / 5.0 ⭐ (20)

G2 rating: 4.4 / 5.0 ⭐ (17)

Suitable Planio alternatives:

Pivotal tracker

fun retro


12. Microsoft Project

With the Microsoft Project application, you stay organized and keep the strings in hand in your projects. Projects can be started and managed quickly and stress-free.

 In combination with Microsoft Teams, functions such as file sharing, chat and meetings can also be bundled and organized in one central location. With Microsoft Projects, projects can be easily implemented, and all team members work on one version of the project at the same time.

Microsoft Project costs:

Project Plan 1: € 8.40 per user/month 

Project Plan 3: € 25.30 per user/month

Project Plan 5: € 46.40 per user/month

Free Trial: 

30 days

Microsoft Project Apps:

  • Microsoft Project iOS app
  • Microsoft Project Android App
  • Microsoft Project Windows App

Benefits of Microsoft Project:

  • offers functionalities for all areas in project management
  • Templates with descriptions for optimal use
  • suitable for organizing several projects

Disadvantages of Microsoft Project:

  • poor customization options
  • the longer training period is necessary
  • relatively expensive solution

Microsoft Project experiences:

Capterra Rating: 4.3 / 5.0 ⭐ (1,097)

G2 rating: 4.0 / 5.0 ⭐ (1,483)

Suitable Microsoft Project alternatives :

Genius Project



13. JIRA

The JIRA tool offers a variety of functions that should make your project management easier. In addition to Scrum boards, Kanban Boards and Roadmaps, JIRA also has an agile reporting function. 

The teams have real-time access to a variety of out-of-the-box reports. With the Automation Engine, you can also automate many tasks and processes with JIRA. This time saving will take a lot of work off your hands and on your team.

JIRA costs:

Standard: € 6.30 per user / month 

Premium: € 12.60 per user / month

Free: € 0.00 per user / month

Free Trial: 

Seven days extended versions or free version.

JIRA Apps:

  • JIRA iOS app
  • JIRA Android app

Advantages of JIRA:

  • different workflows can be customized
  • very extensive platform
  • integrated ticket system

Disadvantages of JIRA:

  • Configuring the system is complicated
  • very complex due to the variety of options
  • the usability could be better designed

JIRA experiences:

Capterra Rating: 4.4 / 5.0 ⭐ (8,813)

G2 rating: 4.0 / 5.0 ⭐ (3,553)

Suitable JIRA alternatives:

Astuity BPM



14. Workzone

Workzone can help you and your company enormously with the tasks of project management. In addition to particularly sophisticated to-do lists, dashboards, Gantt charts, time recording, communication tools and much more are available. 

A large number of video tutorials should make it much easier for you to get started with Workzone. You can get comprehensive advice from Workzone and then use a trial version.

Workzone costs:

Team: € 21.60 per user / month 

Professional: € 31.60 per user / month

Enterprise: € 39.60 per user / month

Free Trial: 

The trial version can be used in the course of a consultation

Workzone Apps:

no apps available

Benefits of Workzone:

  • The organization through sophisticated to-do lists
  • Training and video tutorials
  • Notification function

Disadvantages of Workzone:

  • expensive compared to other solutions
  • A calendar could be optimized
  • missing mobile app

Workzone experiences:

Capterra Rating: 4.7 / 5.0 ⭐ (118)

G2 Rating: 4.3 / 5.0 ⭐ (41)

Suitable workzone alternatives:


Kimble PSA


15. Scoro

Scoro is an end-to-end project management solution that allows you to control your entire workflow from a single location. 

The functions of Scoro include a comprehensive project and task management, resource planning, as well as the preparation of offers and billing. 

Scoro reports in real-time. The functions are very diverse and also allow access via mobile apps.

Scoro costs:

Essential: € 19.00 per user / month 

Work Hub: € 29.00 per user/month

Sales Hub: € 29.00 per user/month

Ultimate: prices available upon request

Free Trial: 

14 days

Scoro Apps:

  • Scoro iOS app
  • Scoro Android App

Advantages of Scoro:

  • Financial and labor reports
  • Possibility for interfaces (API)
  • fast and helpful support

Cons of Scoro:

  • Interface for the mobile app
  • Synchronization or search of contacts 
  • many functions have to be paid for separately

Scoro experiences:

Capterra Rating: 4.6 / 5.0 ⭐ (138)

G2 rating: 4.5 / 5.0 ⭐ (156)

Suitable Scoro alternatives:

Business Manager 365



16. ProofHub

The ProofHub project management tool is a software solution that is suitable from freelancers to large companies. ProofHub has many powerful functions, such as group chats for quick discussions about projects, to different boards and project reports. 

Of course, there is also document management at ProofHub. Customer support is available 24/7, and there is also a mobile solution for Android and IPhone.

ProofHub costs:

Ultimate Control: € 80.10 per month 

Essential: € 40.50 per month (max. 40 projects)

Free Trial: 

14 days

ProofHub Apps:

  • ProofHub iOS app
  • ProofHub Android app

ProofHub advantages:

  • user-friendly and intuitive to use
  • Monitoring the project milestones
  • cost-effective solution

Disadvantages of ProofHub:

  • little information material or video tutorials
  • The number of integrations with other tools is limited

ProofHub experiences:

Capterra Rating: 4.3 / 5.0 ⭐ (43)

G2 rating: 4.4 / 5.0 ⭐ (26)

Suitable ProofHub alternatives:


Keyed In Projects

Genius Project

17. Zoho Projects

The Zoho Projects software provides a project management solution for large and small teams in any industry. 

In addition to the tools for task management, such as a task table, timeline view or table view, Zoho Projects also has a discussion forum, document management and the option of video conferences. Working times can be recorded and billed. 

The Zoho Projects tool can also generate an expense report. The multitude of functions naturally also requires a little more training time from the user.

Zoho Projects costs:

Standard: € 2.50 per user / month 

Express: € 3.00 per user/month

Premium: € 4.00 per user / month

Enterprise: € 5.00 per user / month

Free plan: € 0.00 per user / month

Free Trial: 

10 days or free plan

Zoho Projects Apps:

  • Zoho Projects iOS App
  • Zoho Projects Android App

Benefits of Zoho Projects:

  • the high number of different functions
  • Share projects with external parties
  • Customer service, support and chat function

Cons of Zoho Projects:

  • Due to the variety of functions, a longer familiarization period is necessary
  • User interface takes getting used to
  • not suitable for a large number of larger projects

Zoho Projects experiences:

Capterra Rating: 4.2 / 5.0 ⭐ (220)

G2 rating: 4.2 / 5.0 ⭐ (184)

Suitable Zoho Projects alternatives:

Genius Project


Keyed In Projects